Feb 1, 2018
Thank you for your participation in the 2017-2018 PARCC Assessments.
In this edition of the Administrative Bulletin you will find information regarding:
- Fall Block Test Coordinator Task: Running Operational Reports
- Spring Administration Test Coordinator Task: Additional Orders
- Spring Administration Test Coordinator and Test Administrator Information: Infrastructure
- New for Spring 2018: Guidance on Volume Control in Text-to-Speech Tool
- Reminder: PearsonAccessnext Password
- PARCC Customer Support Center Information
Fall Block Test Coordinator Task: Running Operational Reports
To assist with Fall Block clean-up activities, Users may choose to run Operational Reports.
Operational Report Categories include:
- Students & Registration
- Online Testing
- Orders & Shipment Tracking
Some of the most commonly used and helpful reports for data clean-up include:
- Students where Responsible District/School is different from Testing District/School
- Students with Responsible District/School that is not valid org
- Students Enrolled into More than One Organization
- Students Registered but not Assigned to a Test
- Students with Multiple Tests of Same Subject Area
- Student Tests that have been Assigned but have not yet Completed
- Not Tested Student
- Void Score Tests
For additional information on operational reports, refer to:
- Document: Operational Reports Guidance
Spring Administration Test Coordinator Task: Additional Orders
As the Spring Administration testing window approaches, Test Coordinators will need to review information regarding Additional Orders to be prepared in case their school or district will need to place an additional order after receipt of the district’s original order. Here are some Additional Orders FAQs to help you through this process:
1. Do I need to place an order for paper-based testing materials? An initial order for paper-based testing materials (as well as the Test Coordinator Manual and Test Administrator Manual, Human Reader Scripts, and Tactile Graphics for computer-based testing) will be auto-generated with the initial upload of the Student Registration/Personal Needs Profile (SR/PNP) file, provided you meet your state’s SR/PNP import deadline. All other orders will need to be placed through additional orders.
2. Why would I need to place an additional order? An additional order of materials would be needed for the following situations:
- Your LEA/school missed the initial SR/PNP import deadline,
- New students moved in after the initial SR/PNP import deadline, or
- Student information changed (e.g., IEP change) after the initial SR/PNP import deadline.
3. When does the additional order window for paper-based testing materials open? Depending on your state-specific window, additional orders for paper-based testing materials may be placed two weeks before testing begins.
Note: All test materials should be inventoried prior to any additional order.
4. We did not meet our state’s initial SR/PNP import deadline and, therefore, need to order all of our paper test materials for the 2018 PARCC Spring assessments. What should I order? If you need to order any paper-based testing materials for your school or district, order sufficient quantities of materials as follows:
- Test Coordinator Manual – One per school
- Test Administrator Manual (separate manuals for Paper Based Testing and Computer Based Testing) – One per 25 students for the grade/subject and test format being administered.
- Used Test Booklet Return School Header– One per grade/subject
- Pearson Scorable Return Labels
- Pearson Nonscorable Return Labels
- UPS Scorable Return Labels
- UPS Nonscorable Return Labels
- Note: Larger districts may receive FedEx freight scorable bill of lading in the LEA/District Test Coordinator Kit
- Note: Maryland districts/schools will receive K2 Logistics freight bill of ladings and must contact K2 Logistics for a pickup of testing materials.
- Paper Bands – One band per 20 students
- Math Reference Sheets – One per student
- Test Booklets (by grade/subject) – One per student (secure materials which must be returned to Pearson)
- Answer Documents (by grade/subject) – One per student (secure materials which must be returned to Pearson)
Please review orders carefully. Ensure that orders are for the correct test administration, content area, and course/grade level. If you have any questions or need additional support, please contact the PARCC Support Center at (888) 493-9888 (Monday – Friday 5:30am to 6:30pm CT).
Note: States may have additional restrictions or requirements for additional orders for paper-based testing. Follow procedures to check with your PARCC State Contacts for more information.
For step-by-step directions, refer to:
- Documents: Documents: Deleting Unused Student Test Registrations, Not Tested and Void Score Code Guidance
Spring Administration Test Coordinator and Test Administrator Information: Infrastructure Trial
An Infrastructure Trial is an opportunity for LEAs, schools, and students to prepare for the computer‐based PARCC assessment by simulating test‐day network utilization and administration protocols. This will help to identify any school or LEA issues, and to confirm all testing devices are properly configured and ready to run PARCC assessments.
The Infrastructure Trial also provides an opportunity to introduce students to the TestNav testing interface through secure online practice test content. Unlike a live assessment, you will not use real student information; instead you will create sample students in the PearsonAccessnext Training site.
This is a dress rehearsal to confirm that:
- TestNav is configured correctly
- Devices can successfully run TestNav
- Network can bear the full load
- Participating staff know what to do for PARCC computer‐based assessment
- Students are familiar with the computer‐based tools and format
Once your network is configured, your devices are set up and tested to run TestNav, staff are trained, and sessions and sample students are created, the Infrastructure Trial should take approximately 60 minutes to administer. Depending on the size of your Infrastructure Trial, it may take 1‐2 weeks for setup. Schools are encouraged to provide feedback to their LEAs regarding the Infrastructure Trial. LEAs should contact their PARCC State Contact with feedback and/or concerns regarding software or hardware issues.
New for Spring 2018: Guidance on Volume Control in Text-to-Speech Tool
The Text-to-Speech Tool has been updated for the Spring 2018 Administration with a volume control functionality. Volume levels for testing devices must still be determined and set prior to testing. Students will not have access to control the testing device volume while in the secure TestNav Environment.
Students that are assigned a Text-to-Speech form may access the Text-to-Speech volume control from the “Text-to-Speech Settings” icon.
Upon selecting the settings icon, the Text-to-Speech volume may be controlled by the student. The volume setting will default to 70% and is reset to this default between items.
Note: the Text-to-Speech Volume Control functionality only controls the embedded audio in TestNav, and has no control over the testing device volume setting.
Additional resources on registering and administering Text-to-Speech:
- Documents: PARCC Accessibility Features and Accommodations Manual
- Tutorial: TestNav 8 Tutorial
Reminder: PearsonAccessnext Password
Please remember that after 180 days of inactivity, your password for PearsonAccessnext will no longer be valid.
PARCC Customer Support Center Information
If you have questions regarding the administration of the PARCC assessments or materials required for testing, please contact Pearson’s PARCC Customer Support Center: 1-888-493-9888 (open Monday through Friday, 5:30am to 6:30pm CT) or use the web form Contact PARCC Support.
**Do not include any student’s personally identifiable information (e.g. name, date of birth) in emails.