Apr 5, 2018
Thank you for your participation in the 2017-2018 PARCC Assessments.
In this edition of the Administrative Bulletin you will find information regarding:
- Test Coordinator and Test Administrator Information: Make-up Testing
- Test Coordinator Information: Undo Test Submissions
- Test Coordinator: Returning Paper-Based Testing materials
- Test Coordinator Information: Not Tested and Void Test Score Codes
- Test Administrator and Test Coordinator Information: Transcription
- PARCC Customer Support Center Information
Test Coordinator Information: Make-up Testing
Students who became ill, had a family emergency, or were not tested on a regular administration date must participate in make-up testing. It is the School Test Coordinator’s responsibility to develop and coordinate a schedule for make-up tests.
- When scheduling make-up tests, schools should consider that units may have different testing times.
- Make-up tests may be scheduled for any day after the original unit as long as it falls within the testing window.
- It is recommended that a student who missed a unit continue testing with his or her original testing group when he or she returns. The student will then complete the missed unit during make-up testing.
Once make-up students are identified, Test Coordinators should determine whether the students will remain in the original Test Session in PearsonAccessnext or should be moved into a new “Make-Up” Test Session.
There are benefits and drawbacks to each option:
- If the student remains in the current session:
a. This can minimize the number of Test Sessions open at one time within a school;
b. New Student Testing Tickets are not needed. The student may use the same Student Testing Ticket; and
c. Test Coordinators will not need to set up an additional make-up Test Session.
d. Some drawbacks to this option include:
- Test Sessions will remain open until make-up testing is complete, which will require monitoring by the School Test Coordinators until all Sessions are closed; and
- Students within a testing group may have different logout instructions which may cause confusion with the regular administration and make-up administration students.
- If the student is moved into a make-up test session:
a. Test Coordinators can more easily track students who require make-up testing through PearsonAccessnext;
b. They can stop individual test sessions completed by students who were present and tested on each scheduled day of testing.
c. The potential drawbacks to this option are:
- Students will be completing some of the Units with their original testing group, which will require Test Administrator to have multiple Test Sessions open in one room (i.e., the original Test Session and the make-up Test Session); and
- It will be necessary to print and use new Student Testing Tickets.
For additional information about make-up test sessions, refer to:
- Document: PearsonAccessnext User Guide: Move Students between Online Test Sessions, PearsonAccessnext User Guide: Create an Online Test Session
- Module: Session Management
Test Coordinator Information: Undo Test Submissions
Undoing a student test submission is used when a student submitted a test before all units of the test were completed. The student must be in either Complete or Marked Complete status before a test submission can be undone.
Additional resources to assist with Undo Student Test Submissions:
- Document: PearsonAccessnext User Guide: Undo Student Test Submission
- Module: Session Management
Test Coordinator Information: Returning Paper-Based Materials
Checklist to prepare materials for packing:
- Scorable answer documents contain a student ID label or hand-gridded student demographic data.
- Nonscorable secure material includes ALL unused and ALL used test booklets including, regular version, braille, Spanish and large print test booklets.
- Nonscorable secure material includes ALL test administrator read-aloud kits
- Used Answer Documents Return School Header completed for each grade level and subject. Note: Header sheets cannot be photocopied.
- Scorable and nonscorable materials are packed separately in the boxes in which they were delivered.
- Boxes are not overfilled.
- One return shipping label is placed on the top of each box.
- The sequence of boxes (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) is indicated on each return shipping label.
Packing materials for return shipment:
It is critical that you do not mix scorable and nonscorable materials in the same box. They are sent to separate facilities. Mixing scorable and non-scorable materials may lead to a delay in processing scorable materials.
- Place all materials in the shipping boxes. Do not mix scorable and nonscorable materials.
- One school, per box. Do not combine two schools’ testing materials in one box.
- Once all materials are in boxes, indicate the sequence of boxes being returned for the school (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) on the return shipping label.
- Use a RED scorable materials label for scorable materials.
- Use a PURPLE nonscorable materials label for nonscorable materials.
Additional resources for returning paper-based materials:
Test Coordinator Information: Not Tested and Void Test Score Codes
Not Tested Codes If a session is in “Prepared” status, users do not have the option to select a “Not Tested Reason” from the dropdown. If a user needs to add a Not Tested Code, the student must be removed from the session to do so.
Void Test Score Codes During and after testing it may be necessary to void a student’s test attempt. Voiding a test means the test will NOT be scored or used for reporting purposes. Only students with a test attempt (completed or marked complete) can be marked as void.
There are 2 void functions in PearsonAccessnext:
- Void Student Test Score (All Units) This will be necessary in cases when students who require accommodations begin testing without the accommodated form. It may also be used to remove test attempts from 2. 2. Void Unit (Computer-Based Testing Only) In most circumstances, voiding at the unit level is appropriate ONLY for students who complete a unit inadvertently using another student’s testing ticket. This should NOT be used in cases of incorrect form-supported accommodations. Voiding at the unit level replaces the attempted unit with a new, identical unit. Follow your policy for contacting the LEA/district or state to determine if the students will retake the completed unit.
Note: Please check with your state as permissions to void vary by state.
Additional resources regarding Not Tested and Void Test Score Guidance:
- Documents: Not Tested and Void Test Score Guidance
- Training Modules: Not Tested and Void Test Score Codes
Administrator and Test Coordinator Information: Transcription
Guidelines for Transcribing Student Responses for Paper-Based Testing Certain situations that occur during the administration of PARCC assessments may require a Test Administrator to transcribe a student’s response into a standard answer document. These situations may include:
- A student takes the test using a special test format that requires answers to be transcribed (e.g., large print).
- A student uses a speech-to-text converter, augmentative communication device, or assistive technology device for responses to be transcribed by the scribe at a later time.
- As an accommodation, a student records answers in a test booklet or on blank paper instead of in the required answer document.
- The answer document becomes unusable (e.g., torn, wrinkled)*.
*The student’s “original” un-useable answer document must be returned with secure nonscorable test materials, marked with “DO NOT SCORE” or an “X” in large font on the front. Do not cover the barcode.
If a student’s responses must be transcribed after the test administration is complete, at least two persons must be present during the transcription of the responses: a transcriber, and an observer to confirm the accuracy of the transcription. It is highly recommended that one of the individuals be an authorized LEA/District Test Coordinator or School Test Coordinator. The student’s response must be transcribed verbatim into an answer document.
- Braille Transcription: Only an eligible Test Administrator who is a certified Teacher of Students with Visual Impairment, including Blindness, or someone working under the direct supervision of an eligible Test Administrator who is a certified Teacher of Students with Visual Impairment, including Blindness, may transcribe the student’s responses onto the paper or online form of the PARCC Assessments.
Guidelines for Transcribing Student Responses for Computer-Based Testing Selected Response and Technology Enhanced Items For selected response and technology enhanced items, student responses must be entered into TestNav during the test session by the Test Administrator. Once the student reaches the end of the test with all Selected Response and Technology Enhanced Items completed, the Test Administrator should have the student EXIT the test, but not submit the test.
Constructed Response Items During administration of computer-based PARCC assessments, students who require use of a speech-to-text converter, augmentative communication device, or assistive technology device will need their constructed responses transcribed into TestNav by a Test Administrator before the online testing window closes. The process is as follows:
- The student should use his/her device to respond to the items requiring constructed responses and should then continue testing in TestNav, leaving these items unanswered in TestNav.
- Once the student reaches the end of the test, the Test Administrator should have the student EXIT the test, but NOT submit the test.
- The Test Administrator must set the test to Resumed status within PearsonAccessnext; refer to the PearsonAccessnext User Guide for instructions on how to resume a test.
- If a student submits the test in error, the submission must be undone in order to complete the transcription.
- Once the test has been unlocked, the Test Administrator must log into TestNav as the student and navigate to the items for transcription.
- At least two persons must be present during any transcription of student responses. One of the individuals must be an authorized Test Administrator.
- The student’s responses must be transcribed verbatim into TestNav.
- Once all items have been transcribed, the Test Administrator will Submit the test.
-Note: After transcription is complete, all original student responses that were printed from an assistive technology device must be securely shredded.
Additional Resources Regarding Transcription Policy and Procedures
- Documents:</em>strong> Not Tested and Void Test Score Guidance
PARCC Customer Support Center Information
If you have questions regarding the administration of the PARCC assessments or materials required for testing, please contact Pearson’s PARCC Customer Support Center: 1-888-493-9888 (open Monday through Friday, 5:30am to 6:30pm CT) or use the web form Contact PARCC Support.
**Do not include any student’s personally identifiable information (e.g. name, date of birth) in emails. Section 3.2 of the Test Administrator Manual for Paper-Based Testing